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For
a printable copy of the Club by-laws, click
here.
1.
CLUB NAME: This
organization shall be known as the Canadian Women’s Club of Atlanta.
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2.
OBJECTIVE: The
primary object of this club shall be to promote fellowship and social
association with its Members.
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3.
ELIGIBILITY FOR MEMBERSHIP:
Those eligible for membership are:
1.
Women born in Canada
2.
Women with Canadian ancestry
3.
Women who are naturalized Canadians
4.
Women who are, or have been, married to Canadians.
Click
here for information on how to join the Canadian Women's Club.
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4 EXECUTIVE
BOARD:
4.1 THE GOVERNING POWERS of the Club are vested in the
Executive Board. This board shall consider and control all permanent
matters, financial disbursements and all matters that relate to the
Club. The Board shall fill vacancies in all offices.
4.2
ELECTION OF OFFICERS:
4.2.1 At the regular meeting in February,
a Nominating Committee of two active members shall be appointed by the
Past President. The Nominating Committee shall clearly understand each
officer’s responsibilities and be able to describe such duties to
nominees.
4.2.2 Nominations for candidates to stand
for election to the Executive Board may be submitted by any member of
the Club from the regular February meeting until the regular March
meeting.
4.2.3 The Nominating Committee shall
contact all nominees to ensure that they will attend a majority of
General Meetings and Executive Board Meetings, and to explain the
duties of the position for which they have been nominated. The
Committee shall report at the regular meeting in April the list of new
Officers to be voted by a show of hands.
4.2.4 The Officers elected at the April
meeting shall hold office for one year and they shall be eligible for
re-election to the same office for more than one consecutive term. The
Executive Board may appoint Officers to finish out terms of vacant
positions.
4.2.5 The installation of new Officers
shall take place at the final meeting of the Club year, usually in
May.
4.3 THE ELECTED OFFICERS
OF THE CLUB shall be: President, Vice-President of Programs,
Vice-President of Social, Vice-President -
Membership, Secretary, & Treasurer. Those officers and the Past President shall constitute the
Executive Board.
President
The President shall preside over all
meetings of the Club and the Executive Board. She shall call all
special meetings and have general supervision of the affairs of the
Club. She shall not hold a position deemed in conflict with her office
during her term.
Past
President
The Past President shall serve as an
advisor to the new executive. In February of each year, the Past
President shall appoint two active members to a Nominating Committee
which shall be responsible to solicit members to serve on the
following year's executive board,
and shall act as their advisor.
Vice-President
(Programs)
The Vice-President, Programs shall be
responsible for planning programs (including lunch arrangements for
external meetings), speakers, and socials, and may establish ad-hoc
committees to handle them. In the absence of the President, the
Vice-President of Programs shall perform her duties.
Vice-President
(Social)
The Social Vice- President
is responsible to arrange food
preparation and clean-up at general meetings which are held in
members' homes, and at the annual reception at the Consular residence.
She may establish ad-hoc committees to assist with these duties.
Treasurer
The Treasurer shall collect, deposit, and
disburse the funds of the Club, and shall sign all cheques and
contracts authorized by the Executive Board. She shall report monthly
to the Executive Board. The Treasurer’s books shall be closed after
the May meeting and audited by a Public Accountant or TWO members of
the Club appointed by the Executive Board.
Secretary
The Secretary shall keep a record of the
proceedings of each meeting of the Club and the Executive Board. She
shall conduct the general correspondence of the Club. She shall record
any changes in the by-laws approved by the Membership.
Vice-President, Membership
The Membership Chairperson shall keep a
current list of all members, their addresses and telephone numbers.
She shall be responsible to deposit all membership dues to the Club
bank account, and shall forward an ongoing total of all membership
dues to the Treasurer.
She shall handle inquiries from
prospective members. She shall complete a new directory of the paid
membership, which will include any changes to the by-laws and standing
rules of the Club. The directory will be published in October of each
year.
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5.
FINANCIALS:
5.1 The
fiscal year shall begin with the installation of Officers at the final
meeting of the Club year in May.
5.2 Banking: The
Treasurer, President, and Membership Chairman shall be signing
officers on the Club bank account.
5.3
Budget:
5.3.1 The Club budget shall be established by the executive at
the beginning of each fiscal year.
5.3.2 Any member of the Club who is planning to spend money on
behalf of the Club, or to request reimbursement for expenses outside
of budget items, shall obtain approval from the President prior to
incurring the expense.
6.
MEMBERSHIP DUES:
6.1 Each member resident in the Atlanta area, including
surrounding counties, shall pay annual dues of $20.00.
Members-at-large (those living outside of the greater Atlanta area & its
surrounding counties) shall pay annual dues of $10.00.
6.2 Dues are due and payable by
September 30th of each year.
6.2 Members whose
dues are not paid by September 30th will not be included in the
printed Club listing. Once their dues are received, their name will be
included in the membership roster in the Club Web site.
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7.
MEETINGS:
7.1 The regular meeting of the Club shall be held on the third
Wednesday of each month from September to May inclusive. The
December meeting will be held the Wednesday of Festival of Trees week.
Special meetings of the Club may be called at any time by the
President.
7.2 A majority of members present at a general meeting of the
Club shall constitute a quorum.
7.3 A majority of the Executive Board at an Executive Board
meeting shall constitute a quorum.
7.4 Members of the
Board of Directors, as well as the hostess, will not be required to
pay the in-house meeting fee.
MEETING INFORMATION BY YEAR
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8. COMMUNITY
INVOLVEMENT and CHARITABLE
DONATIONS:
8.1 General
8.1.1 The Club
recognizes that many of its members are involved in a variety of very
worthwhile charitable and community service efforts.
8.1.2 While the
Club can not directly support these causes financially due to the very
limited membership funds raised, individual members may wish to
provide support to another member's cause. Accordingly, the Club is
pleased to provide a forum to assist with the exchange of information.
8.1.3 Any member
wishing to make their cause known to the Club members may do so
through the Community Liaison Officer who will arrange for time to
present the cause at a Club meeting at her discretion.
8.2 Festival
of Trees, Atlanta
8.2.1 The Club
exhibits annually in the Festival of Trees held in Atlanta in order
to:
- Provide information to the public about Canada and to promote
public interest in Canada
- Provide contact information to promote membership in the Club
- Provide contact information about any organization providing
the Club with resources to assist with the exhibit.
8.2.2
Notwithstanding that proceeds from the sale of the tree exhibited in
the Festival are directed by the Festival organizers to a charitable
cause, this effort is deemed to be, for Club purposes, for
promotional, public affairs and cultural exchange purposes only.
To see more about the Festival of Trees, click
here.
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9.
SOLICITATION:
9.1 The membership book is a private and
confidential list not to be used for the purposes of solicitation by
either members or non-members, unless specifically authorized by
individual members on the membership form.
9.2 The election to receive solicitation
from another Club member may be changed at any time by contacting the
Membership Chairperson.
9.3 Members wishing to promote their own
business may submit a written request to the Community Liaison Officer
for consideration.
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10
AMENDMENTS TO BY-LAWS: The
by-laws of the Club may be amended at any meeting by a two-thirds vote
of the members present and voting, providing the proposed amendments
were read at the previous meeting. The Secretary shall record and date
such amendments.
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11. DISSOLUTION
OF THE CLUB: In the event of the dissolution of the
Club, the money in the treasury after all disbursements have been made
shall be donated to a charitable
cause in the community at the discretion of the Executive Board.
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Click here for information.
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